All of those workers attending the Initial Child Protection Conference should prepare a written report or contribute to a composite report (e.g: IAF) stating their involvement with the child and their family. Those who are not able to attend should also prepare and submit a written report prior to the meeting or contribute to a composite report.
Each worker attending the conference should provide in their report their involvement with the family and their knowledge of the child’s health and development as well as their view of the parents’ capacity to protect the child and promote their welfare. Written reports or composite report should be given to the conference chair before the conference. Each worker should arrange to explain and discuss the contents of their report with families at least 24 hours before the conference if possible. Agency representatives must come to the conference expecting to highlight the main points of the report they have prepared.
All children require their own plan and workers should address the needs of each child within the family separately even though only one report is produced. They should check their records for factual data such as immunisation history, clinic attendance, school attendance etc.
Relevant adult records should also be scrutinised. Any particularly sensitive information or information which may be confidential should be drawn to the attention of the chair. Similarly, any professional concerns about possible violence or intimidation should be communicated in advance to the chair.
Reports from all agencies or composite reports should include:
- basic information
- nature of involvement with the family
- knowledge of involvement in current incident/cause for concern
- chronology of significant events
- frequency of contact and date last seen for each child
- development details of each child
- background/previous concerns.
- Health personnel will collate relevant health information appropriate to that professional, including that pertaining to parents (and carers) as it affects parental capacity to adequately provide for the health, safety and welfare of the children.
- Education personnel will collate and check all relevant records, including school attendance and pastoral information.
- The police will check records of all known adults who have a significant involvement with the child. Their report needs to contain all previous convictions.
- The Criminal/Youth Justice service will check records including licence conditions.
- Representatives of other agencies will prepare and provide written reports or contribute to a composite report as appropriate.
The views of children, parents/carers be sought and reflected in the relevant reports provided for conference. Appropriate methods should be used to assist children and young people and those with communication difficulties to express their view and help inform conference decision making.